For landscapers, gardeners and mowing rounds

Landscaping business software for build jobs and maintenance rounds

A landscaping business usually runs two businesses at once: one-off builds that are quoted and staged, and maintenance rounds that repeat every week or fortnight. ZYNKTRA keeps both on one calendar, so the crew knows where to be and every visit ends up on an invoice.

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14-day free trial. No credit card. From $149 a month for up to 10 users.

From the first site visit to the paid invoice

The same steps cover a retaining wall and a fortnightly mow. Only the schedule changes.

  1. Quote on site

    Describe the job and the quote is drafted from your own price book: turf by the square metre, mulch, edging, labour. You check it and send an itemised PDF before you leave the driveway.

  2. Turn the yes into a job

    An accepted quote becomes a job with the same line items, so nothing is typed twice. If the customer goes quiet, a follow-up email goes out for you.

  3. Set up the round once

    For maintenance customers, set the visit to repeat weekly, fortnightly or monthly. Each visit is raised as a job on the calendar ahead of time.

  4. Give each crew its day

    Drag jobs onto the crew that is doing them. On Professional, the route optimiser puts a crew’s stops into a sensible driving order.

  5. Photograph the result

    Before and after photos go on the job sheet with a timestamp, and the sheet saves even where there is no signal. They are the answer when a customer asks what was done.

  6. Invoice the visit

    One tap turns the finished job into an invoice and pushes it to Xero or MYOB. Paid status comes back on its own.

Built for you if

  • You run recurring maintenance and one-off landscaping jobs side by side.
  • You have more than one crew and plan the week around who is free and where they are.
  • You want photos of every finished job attached to the customer’s history.

Not the right tool if

  • You need landscape design or drafting software. ZYNKTRA runs the job; it does not draw the plan.
  • You are a solo operator with a handful of regulars. A cheaper per-user app will cost you less.

Rounds are where the money leaks

A missed fortnightly visit is easy to lose track of, and a visit that was done but never invoiced is worse. Because each visit is a job raised from the schedule, the calendar shows what is due, and a finished job that has not been invoiced is visible until it is.

If you price maintenance as a contract, the numbers matter more than the software. Work out the visits, time, travel and green waste before you name a monthly figure.

How to price a maintenance contract

What it costs

Starter is $149 a month including GST for up to 10 users and 500 jobs a month, with quoting, scheduling, job sheets, invoicing and Xero or MYOB sync. Professional is $400 a month including GST for unlimited users and jobs, and adds the live team map, assignment suggestions and the route optimiser.

Neither plan charges per user, so the price does not move when you put someone on. For one or two people, a per-user app will usually cost less.

Questions people ask

Can ZYNKTRA handle weekly and fortnightly mowing rounds?
Yes. Recurring jobs are on every plan. Set the interval for a customer and each visit is raised as a job on the calendar automatically.
Does it work in a backyard with no signal?
Job sheets and photos save on the phone without signal and sync when it is back in range. The rest of the app needs a connection.
How many people can use it?
Starter covers up to 10 users for $149 a month including GST. Professional is $400 a month for unlimited users.

Put next week’s round in and see

  • 14-day free trial

    No credit card. Set it up with your own jobs and see if it fits.

  • 30-day money-back

    Subscribe, and if it is not right, ask within 30 days of your first payment for a full refund.

  • Cancel any time

    No lock-in contract. Export your data whenever you like.

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