For heavy vehicle and fleet maintenance contractors
You service other businesses’ trucks, trailers and plant. Your clients want their work order on every invoice, their service history on request, and nothing missed on the schedule. ZYNKTRA runs that whole cycle, from the due date to the invoice in Xero.
This is the order the work actually happens in, and each step feeds the next.
Rego, VIN, unit or fleet number, make, model, engine and body details for every vehicle, grouped under the client and site it belongs to.
Quarterly, annual or your own interval per vehicle. Jobs are raised automatically as far ahead of each due date as you choose, so nothing is booked at the last minute.
For clients who issue work orders, the job appears in their portal as soon as it is booked. They enter the WO and PO numbers there, and get a reminder a week before scheduled contract jobs.
Technicians record the fields your clients ask for, such as KM, hours and unit number, plus photos and a signature. Sheets save offline and sync when the device reconnects.
Supplier invoices that arrive by email are read and matched to the vehicle’s open job by the rego on the bill, with your parts markup applied.
The invoice carries the work order, PO, unit and odometer lines your client’s accounts team checks, and pushes to Xero. The fleet service report shows every vehicle’s last service, next due date and whether it is done.
Operators of heavy vehicles have a primary duty under the Heavy Vehicle National Law to keep their vehicles safe, and maintenance is part of it. When a client’s auditor asks for proof a fault was fixed or a service was done on schedule, the job sheet, photos and invoice you produced are that evidence.
Every job sheet stays attached to the vehicle, so the service history for any unit is one screen, not a search through email.
Read our guide to heavy vehicle maintenance recordsPer-user job management software for a team of eight typically runs past $400 a month once GST is added, and grows with every technician you hire. ZYNKTRA Professional is $400 a month including GST for unlimited users and unlimited jobs, with the client portal, recurring schedules, GPS and Xero sync included.
Fleet contracts are rarely standard. If you need something built around how a particular client works, talk to us about Enterprise.
14-day free trial
No credit card. Set it up with your own jobs and see if it fits.
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